What is an Account?

Each school in SchoolSpeak has a separate account that is referred to as a community. All of your school information and data stays within your school's community. Each community may have one or more account administrators who have the ability to manage the settings and content of your community.

Who are Members? 

Anyone with a user account to SchoolSpeak application is a member. When a member is added to the SchoolSpeak account, a user account is created for the member and a user id and a password that may be used to login to SchoolSpeak. The School administration determines who is allowed to log in to SchoolSpeak as well as when to send the user id and password to the members. Login privileges can be enabled or disabled for each member. By default, login is enabled for administrators, teachers, and parents. Student accounts are disabled unless the school opts to enable them.

Click here for a description of the different types of members on SchoolSpeak

What are Groups?

Groups in SchoolSpeak are a way to differentiate people and control their experience. Groups can be used just for email lists and record keeping, which are not visible to parents, or can be visible and used for home page resources.  The groups a person is a part of decides how their home page looks as they scroll down the page. Usually we recommend an all School group, homeroom groups, and a Staff group at a minimum. Additional groups can be used for Room Parents, Athletics, advanced courses, etc.

In the member profile, the Member of Group section details the groups that a member belongs to. A member’s group affiliation determines what the member is able to access. Only Account Admins and those given Edit Profile access are able to change the groups that are selected in a member's profile.

A Group Administrator can be selected to have access to run particular groups. A group Admin can add resources to the group and can add or remove members using the Manage Group Members tool and only to the specific groups to which they are admins. A parent that would like to have a group changed must contact the system administrator.

 

What are Resources?

SchoolSpeak provides various solutions to help Account Admins, Teachers, and other staff perform school administrative tasks, grading and attendance keeping, and keeping contact with parents and other members of the school's community. The are three categories of these resources.

  1. Communications solutions such as calendars, bulletins, reminders,  webpages, homework.
  2. Tools solutions such as online ordering, lunch/daily ordering, forms, volunteer calendar, signups, goal tracking.
  3.  Gradebook and Report Card solutions such as gradebooks and report cards.

For more details about the different resource types and their common uses, click here

What are Administrator Tools (More often called the Admin Page)?

SchoolSpeak provides administrators with a number of useful and powerful administrator tools. The tools range from changing the system configuration to adding members and groups to managing resources, gradebooks and report cards from a central location. SchoolSpeak administrators also have access to a number of pre-made reports, and report builder to assist in their daily work.

Click here for the Administrator Training webinar recording