Add Events

SchoolSpeak calendars can be used right away without any configuration. Directions to configure calendar resources are below.

To add events, click the Edit button in the calendar.

Set the Start date as the day of the event. End date can optionally be set if it is a multi-day event.

Start time and End Time are also optional.

Subject will show as the event name.

Use 'More Options' to add location, URL link, etc. if desired.

Use 'Recurrence' for events that repeat weekly or monthly.

Setting up view and edit permission for the calendar

Each resource in SchoolSpeak is governed by a set of resource permissions.  Permissions refer to the ability of a member to view, edit and manage a resource. As you create a new resource, you have the option to customize who may view, modify and manage the resource. There are three levels of permission.

  • View - Limit the events to read-only mode to the users/groups in the view list. (By default, this is set to the group the resource is created within)
  • Edit -   Add members who can post/edit the resource content.
  • Admin - Add members who can operate this page, i.e. modify the resource permission list, delete the resource. 

To change the permissions, click into the calendar resource, then click the white Admin button next to Settings. In the appropriate box under Modify Resource Permissions, click Edit. Add Members or remove as needed.

When a resource is added, the admin list is usually set to group administrators.  By default, system administrators have access to all the resources.

Resource Settings – Customizing how the calendar will work in the group

You may change the way that the calendar works within your group by modifying the calendar settings. 

Click the Settings link on the Calendar page.

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To modify the Display Options

  1. Select the display options as appropriate.
  • Show Location in the event listing – You may opt to include the location for your entries
  • Show entries from included calendars in:

Home page – Event reminders will display on the Home page of the group.

List Page – Events will display in a list if user selects list view format.

Calendar View Page – Events will display in calendar view format.

View My Calendars – Events will display in the member’s overall View My Calendars link under their name link in the navigation bar.

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2. Click Update.

 

RSS Feed Options:

Enter the RSS Feed options as appropriate.

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Options to include other calendars

Adding this calendar to other calendars in SchoolSpeak

Some administrators elect to include some events in each calendar from other calendar(s) by default to the school community. For example, perhaps there is a school calendar with the vacation days already identified. The administrator may set the parameter so that all calendars will include the vacation calendar entries or may opt to choose which calendars to share the current calendar. (Optional)

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Click Add Calendar.

Select the required calendars. (You may select multiple calendars at one time.)

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Click Add. The selected calendars is added to this calendar.

Adding Other Calendars to This Calendar

An Administrator may opt to include entries from a particular calendar to this calendar resource.  For example, perhaps the vacation calendar should be included in a calendar for the school chorus.

Select the calendars from the following section.

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Click Update to add the selected calendars.