The Configure System tool lets you configure your SchoolSpeak account such as name and contact details of the account, login and email privileges, member permissions, adding school banner, email configuration, and custom messages.

How to Access the Configure System Tool

Configure System tool is listed on the Admin Utilities page under Account Configuration.

To access the Configure System tool as an account administrator:

  1. Go to Admin Utilities page by clicking [Admin] link on the top-left of any SchoolSpeak page.
  2. Select Configure System from Account Configuration.

How to Use Configure System Tool

The Configure System has the following options.

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Account Information

In this section, you can specify account level settings and select your account specific messages such as name and contact details of the account, login and email privileges, parents and students permissions pertinent to all the users of your SchoolSpeak account.

Click the Account Information link on the Edit Community Details page.

User can edit profile by clicking ‘Edit profile’. However, profile editing can be disabled for students by setting the flag as No for Can students edit their profile? on the Edit Community Details page.

By default, editing the name in the profile is disabled for all the members except account administrators.

The sharing of member’s contact information with other members can be set as enabled or disabled at account level. And you can also set flags for the type of information that the members can share.

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Upload Site Header

In this section, you can upload the banner of your school to be displayed across the pages of your SchoolSpeak account. Click the Upload Site Header link on the Edit Community Details page.

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To upload a site header file:

  1. Click Choose File to select the file to upload.Image title
  2. Choose the required file and click Open.Image title
  3. Click Upload.

Click [Remove] next to the file name to delete the uploaded file.

Email Configuration

In this section, you can configure email of your SchoolSpeak account such as automated email, admin email, user management email, profile update notification email, email access privileges to different types of members of your account, and so on. 

To specify the email details of your account:

  1. Click the Email Configuration link on the Edit Community Details page.
  2. Specify the email details of your account.Image title
  3. Click Update.

Custom Messages

In this section, you can add custom messages such as welcome messages, welcome user email messages, email signature, password reminder email messages, contact messages, etc., to be displayed across the pages of your SchoolSpeak account.  

To enter the custom messages:

  1. Click the Custom Messages link on the Edit Community Details page.Image titleWhen you send welcome message to the new members of your account, you have options to include family details, password reminder message, etc., which can be defined in these sections of the page.Image title You can define the messages with regard to member profile update.Image title
  2. Click Update.

User Privileges

In this section, you manage the administrators of your SchoolSpeak account such as adding members as administrators, members with add/edit privileges, send email/text & SMS all, etc.  

To add/edit the user privileges:

  1. Click the User Privileges link on the Edit Community Details page.
  2. Click [Edit] link in the respective sections to add/edit the user privileges details.Image title
  3. Add or remove the members/groups as required on the Edit list of members and groups:[Communities] page.Image title
  4. Select the members or groups and click Add in the respective section.
  5. Click [Remove] next to the names/groups to remove the members/groups.